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YOU ARE HERE : HOME / HIPAA Frequently Asked Questions / Checking Email or Calendar From Personal Devices

12.   Think Twice Before Checking Your Email or Calendar From Personal Devices!

  • Is your cell phone secure?
  • Is your personal laptop encrypted?


If the answer is “No” to the above questions, it is against University policy to access your OUHSC email or calendar from the unsecured device.  To ensure that transmissions of electronic PHI are secure, portable devices used for University business must follow the Portable Computing Device Security policy.  Personal Computing Devices that fall under this policy include but are not limited to: laptops, notebook computers, tablets, smart phones, cell phones, thumb drives, and external media such as CDs or DVDs.  These safeguards apply to University-owned as well as personally-owned devices.  Keep in mind that if you store or download PHI on a University-owned or personally-owned desktop, that computer must be encrypted as well.


The OUHSC Information Systems – Information Security web page offers more information on how to secure your mobile device or encrypt your personal laptop at the following link:  http://it.ouhsc.edu/services/infosecurity/  Contact your Tier 1 or IT Representative for assistance with encrypting a desktop.

 Posted: 6.20.17

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